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Employee and Independent Contractor Documentation Every Business Needs

November 13, 2018 / by John Gleason

Hardworking businesswoman concentrating on her work as she sits paging through a binder of paperwork at her desk in the officeDisagreements with employees, clients, and independent contractors can create risks for your small business. By having certain employee and contractor documents in place, you can help safeguard your company.

Here's a quick look at some of those key documents:

  • Employment records: Organize your employee records (e.g. applications, performance reviews, W-2s, non-compete agreements) and keep them in a central location. Plus, confirm the records for each employee are complete and up-to-date.
  • Privacy policy: Your privacy policy should spell out expectations in both directions, providing assurances that you'll protect your employees' privacy while also setting standards for employees' use of company phones, computers, email, the internet, etc. This document can also help prevent information security breaches.
  • Information security policy: Create a written policy that details how your company will maintain and protect employee, client and vendor data. I'm based in Massachusetts, which provides a checklist "to aid in the development of a written information security program for a small business or individual that handles 'personal information.'" (It's known as the Comprehensive Written Information Security Program, or WISP.) Your state may offer similar guidance.

But Wait, There's More
Creating these documents is the first step. The second step is to implement the policies and to make sure they're being followed correctly on an ongoing basis. An outsourced bookkeeping services company can verify you have the employee and independent contractor records you need to stay compliant and help protect your business.

More information:

Topics: Small Business Advice, Metrowest, MA, North Shore, Bookkeeping Services, Tips for Startups, Business Advice, West Houston, Central MA

John Gleason

Written by John Gleason

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